Abode Athletics

Privacy Policy

Effective Date: May 19, 2026

Abode Athletics (“we,” “us,” or “our”) is committed to protecting the privacy of individuals who interact with our services online and in person. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website at abodeathletics.com or engage with our training services, whether in person at our facility in Sunnyside, Queens or through virtual communications.

By using our services or accessing our website, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect and process the following types of personal and non-personal information:

Personal Information:

  • Name, email address, phone number, physical address
  • Health and fitness-related information (including injury history, medical conditions, fitness goals, and physical assessments)
  • Emergency contact information
  • Payment information and billing details
  • Session attendance records and progress notes
  • Date of birth
  • Other data voluntarily submitted via forms, booking systems, or health questionnaires

Non-Personal Information:

  • IP address, browser type, device identifiers
  • Pages visited and time spent on our website
  • Referral sources and website analytics data
  • Cookie data and tracking information

2. How We Collect Information

Information may be collected through the following means:

  • When you schedule appointments or make purchases via Stripe or our online booking system
  • When you complete our health and fitness questionnaire via Google Forms
  • When you sign up for classes, training sessions, or membership plans
  • When you subscribe to our email communications via Mailchimp
  • When you contact us directly via email, phone, text message, or through our website
  • When you interact with our social media accounts (Instagram, Facebook)
  • Through cookies and tracking technologies used on our website
  • During in-person consultations and training sessions at our facility
  • When you sign liability waivers or other facility agreements

3. Use of Information

We may use the information we collect to:

  • Schedule and manage training sessions, classes, and appointments
  • Provide personalized training programs and coaching services
  • Assess your fitness level, track your progress, and modify programming accordingly
  • Process payments and maintain accurate billing and membership records
  • Communicate with you regarding services, class schedules, promotions, or facility updates
  • Send you educational content, fitness tips, and program recommendations
  • Improve our website, services, training programs, and overall user experience
  • Ensure the safety of our members and comply with health and safety requirements
  • Maintain records for insurance and liability purposes
  • Comply with legal obligations and enforce our terms, policies, and facility rules
  • Respond to your inquiries and provide customer support

We will not sell, rent, or lease your personal information to third parties.

4. Disclosure of Information

We may disclose your personal information in the following limited circumstances:

  • To trusted third-party service providers (including Pike13, Squarespace, Mailchimp, Stripe, Google Forms, and QuickBooks) who assist in operating our business, provided they agree to keep this information confidential and comply with applicable data protection laws
  • To our insurance providers for liability and coverage purposes
  • To healthcare professionals or emergency services in the event of a medical emergency at our facility
  • When required by law, regulation, subpoena, or court order
  • To protect our rights, safety, or property, or those of our members, staff, or others
  • In connection with a business transfer, merger, or sale of assets (with prior notice to affected individuals)

We do not share your health or fitness information with third parties for marketing purposes.

5. Data Security

We implement reasonable technical, administrative, and physical security measures to protect your information from unauthorized access, disclosure, alteration, or destruction. These measures include:

  • Secure servers and encrypted data transmission (SSL)
  • Password-protected access to sensitive information
  • Limited staff access to personal data on a need-to-know basis
  • Regular security reviews and updates to our systems

However, no electronic transmission or storage method is guaranteed to be 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations (including tax and accounting requirements), resolve disputes, enforce our agreements, and maintain safety records.

Typically, we retain:

  • Active member data: For the duration of membership plus 3 years
  • Health and liability waivers: 7 years from date of signing (per industry standard)
  • Payment records: 7 years for tax and accounting purposes
  • Marketing communications: Until you unsubscribe or request deletion

You may request deletion of your data at any time, subject to our legal retention obligations.

7. Your Rights

You have the right to:

  • Access your personal information and obtain a copy of the data we hold about you
  • Correct inaccurate or incomplete personal information
  • Update your contact information, health records, or communication preferences
  • Delete your personal information, subject to legal retention requirements
  • Opt-out of marketing communications at any time (via unsubscribe link or by contacting us)
  • Restrict or object to certain types of data processing
  • Withdraw consent for data uses that require your consent

To exercise any of these rights, please contact us using the information provided below.

If you are a resident of New York State, California, or another jurisdiction with data protection laws (such as GDPR or CCPA), you may have additional rights regarding your personal data.

8. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyze website traffic. Cookies are small text files stored on your device.

Types of cookies we use:

  • Essential cookies: Required for website functionality (booking system, login)
  • Analytics cookies: Help us understand how visitors use our website (Google Analytics)
  • Marketing cookies: Used to deliver relevant advertisements (Facebook Pixel, if applicable)

You can control cookies through your browser settings. Disabling cookies may affect your ability to use certain features of our website.

9. Third-Party Services

Our website and services integrate with third-party platforms:

  • Pike13: Scheduling, membership management, and payment processing
  • Stripe: Payment processing (credit card transactions)
  • Squarespace: Website hosting and forms
  • Mailchimp: Email marketing and newsletters
  • Google Forms: Health questionnaires and surveys
  • QuickBooks: Accounting and financial recordkeeping

These third parties have their own privacy policies governing how they handle your data. We encourage you to review their policies.

We are not responsible for the privacy practices of third-party websites or services linked from our site.

10. Health Information and HIPAA

While Abode Athletics is not a covered entity under the Health Insurance Portability and Accountability Act (HIPAA), we treat your health and fitness information with the same level of care and confidentiality.

We collect health information to:

  • Ensure your safety during training
  • Design appropriate exercise programs
  • Identify contraindications or movement restrictions
  • Track your progress toward fitness goals

We will not disclose your health information except as outlined in Section 4 (e.g., medical emergencies, legal requirements, or with your explicit consent).

11. Children’s Privacy

Our services are intended for individuals 18 years of age and older. Minors (under 18) may only use our services with parental or guardian consent.

We do not knowingly collect personal information from minors without parental consent. If we become aware that we have collected data from someone under 18 without proper consent, we will take reasonable steps to delete it promptly.

Parents or guardians who wish to review, modify, or delete their child’s information may contact us at the email provided below.

12. International Data Transfers

Abode Athletics primarily operates in Sunnyside, Queens, New York, United States. Your data is stored and processed within the United States.

If you access our services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the U.S., where data protection laws may differ from those in your jurisdiction.

By using our services, you consent to such transfers in accordance with this policy.

13. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information we collect, use, and disclose
  • Right to request deletion of your personal information
  • Right to opt-out of the sale of personal information (note: we do not sell personal information)
  • Right to non-discrimination for exercising your CCPA rights

To exercise these rights, contact us at the email below.

14. New York Residents

If you are a New York State resident, you may have rights under New York data protection laws. We comply with applicable state privacy regulations and will honor requests for access, correction, or deletion of personal information in accordance with the law.

15. Changes to This Policy

We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our practices, services, legal requirements, or for other operational reasons.

Any changes will be effective immediately upon posting the updated version to our website at abodeathletics.com/privacy. The “Effective Date” at the top of this page will be revised accordingly.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Material changes to this policy will be communicated via:

  • A notice on our website homepage
  • Email notification to active members
  • In-facility signage (if applicable)

Continued use of our services after changes are posted constitutes your acceptance of the updated Privacy Policy.

16. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, you may contact us at:

Abode Athletics

Email: [email protected]
Website: https://abodeathletics.com

To exercise your privacy rights or submit a data request:
Please email us at [email protected] with “Privacy Request” in the subject line. Include your name, email address, and the specific right you wish to exercise (access, correction, deletion, etc.). We will respond within 30 days.

17. Dispute Resolution

If you believe we have not adequately addressed a privacy concern, you may contact:

New York State Attorney General
Consumer Frauds and Protection Bureau
The Capitol
Albany, NY 12224
Website: ag.ny.gov

Last Updated: May 19, 2027
Version: 1.0

By using Abode Athletics services or visiting our website, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.